Microsoft has announced the addition of a Power BI add-in to PowerPoint and Outlook that will allow businesses to share live and easily manipulated data as part of office presentations.
The company believes it will add an extra dimension to storytelling with data, and will replace the need for businesses to generate new screenshots from Power BI and paste them into PowerPoint.
The new add-in will let users insert a live Power BI report that can be interacted with directly from within the presentation. This will allow businesses to show clients how data changes with different variables introduced, and answer any questions on-the-fly without having to leave the presentation.
Microsoft also added a ‘freeze view’ component that allows users to take a single Power BI configuration and treat it as a static image, should they wish.
To insert a Power BI report, users select a tool and drag a window across the slide, similar to how drawing a text box works. A box then appears in which the Power BI report’s URL can be inputted and loaded.
The resulting window can then be resized like a text box can and the data displayed within can be manipulated as if it could directly from within the Power BI platform.
“This new capability brings fully interactive and up-to-date data into your discussions during meetings,” said Lukasz Pawlowski, principal program manager at Microsoft in an explainer video. “Presenters can quickly explore data to answer questions without slow ‘I’ll get back to you’ [responses].”
The Power BI integration is also coming to Outlook so the same reports can be accessed and shared amongst departments without having to leave the email client.
Adopting a UI reminiscent of Microsoft Teams, the Power BI integration in Outlook will help people tasked with composing status update emails at the start of the day.
These individuals can add a preview card to emails that links directly to the Power BI report from which the status update email’s conclusions are taken, in case the recipient wants to verify the data.
A Microsoft Teams chat can also be created directly from within the Power BI view in Outlook in case a team member wants to quickly follow up on something, for example.
Microsoft 365 users will soon see a Power BI button added to the ‘Insert’ tab in the PowerPoint ribbon. If it isn’t there, it can be added from the Office store, provided administrator rules allow for this.
Power BI will be available to both users of the Outlook client and the Outlook web app, and can be located in the apps list.
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